Information about data processing

Virtual Vehicle Research GmbH uses the onlyfy one service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data.

onlyfy one

onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet. On or respectively via onlyfy one, companies can, for example, publish job ads, identify interesting talented individuals (where applicable including from the XING professional network), receive and manage applications, and enter into dialogue with talented individuals and applicants. New Work SE supports this coming together of talented individuals and companies on and via onlyfy one. This takes place through, for example, talented individuals being recommended and displayed in the business customer’s company account, as well as through the generation and provision of recruitment-relevant information and analysis based on data that New Work SE processes in onlyfy one and, where applicable, in other XING applications or outside them.

Shared responsibility

With regard to interaction within the company account of Virtual Vehicle Research GmbH, Virtual Vehicle Research GmbH and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.

Data processing by New Work SE

With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with Virtual Vehicle Research GmbH, detailed information is available in the Privacy Policy of onlyfy one (by XING) at https://privacy.xing.com/de/datenschutzerklaerung. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.

Pausing your online application

You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of Virtual Vehicle Research GmbH in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to Virtual Vehicle Research GmbH only.

Visibility of your data

The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.

Notes on the special functions of onlyfy one

Calendar function

If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://www.cronofy.com/gdpr/ and https://docs.cronofy.com/policies/privacy-notice/

WhatsApp application

If you use the apply using the WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.

The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr.

Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. The USA is currently considered an insecure third country, which means that it may not be able to guarantee EU data protection standards. Sending the application may involve certain data protection risks (e.g. unauthorised access to your data by US security agencies). However, the sent and received messages are encrypted end-to-end.

WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here: https://www.whatsapp.com/legal/privacy-policy-eea.

If you want to withdraw consent, please contact privacy@v2c2.at

Data Protection Notice of Virtual Vehicle Research GmbH & SETLabs Research GmbH

Contact details of the data protection controller

for jobs at Virtual Vehicle:

for jobs at SETLabs:

Virtual Vehicle Research GmbH

SETLabs Research GmbH

Inffeldgasse 21A

Elsenheimerstraße 55

A-8010 Graz, Austria

D-80687 Munich, Germany

E-Mail: privacy@v2c2.at

privacy@setlabs.de


Information regarding data processing

Virtual Vehicle Research GmbH is the 100% parent company of SETLabs Research GmbH. If you apply for a job of SETLabs Research GmbH, Virtual Vehicle processes your application on behalf of SETLabs as data processor.

Virtual Vehicle uses the “onlyfy one” service (by XING) to process job applications, for more information on “onlyfy one” see below and in the Privacy Policy at Privacy at XING.

The personal data you provide in the course of your application – i.e. contact details (name, address, email address, phone number), communication, information in the application documents, notes on interviews) - will be processed for the purpose of managing and deciding on your application, and, if you agree, for the purpose of including your application in our “talent pool” to inform you about further vacancies. We need your data to manage and decide on your application. Without your data, we cannot (further) consider your application.

The legal basis for the processing is taking steps prior to possibly entering into a contract with you respectively your consent to data processing.

Storage period

We will delete your data 6 months after a negative decision on your application. If you agree, we further store your data in our "talent pool" for up to one year after the last contact with you. You may withdraw your consent at any time. Moreover, it might be necessary to regard further legal periods of storage and of limitation.

Your rights

You have the right to know what kind of personal data we process about you, as well as to rectification, erasure or restriction of your personal data or to object to processing as well as the right to data portability, subject to applicable data protection law. Furthermore, you have the right to withdraw your consent at any time. Please contact us about this by the contact details indicated above.

You may address a complaint to the Austrian Data Protection Authority (www.dsb.gv.at).